JobBag handles the parts of your business
that accounting systems can’t reach.
Complete business management built for creative businesses.
Jobs, time, talent, media, invoicing and payroll in one place, built for creative businesses.
✓ Staged invoicing ✓ Talent & crew oncosts ✓ Freelancer reconciliation ✓ Media finance
90 day money back guarantee
Manage
Clients, jobs and tasks, budgets and invoices – all connected.
Roles and rates – Per-role, per person, per-client or per-job type.
Set up your cost centres and tasks so all the time your team tracks has a purpose.
Track
Track time with timer, weekly or daily timesheets.
Track directly from your calendar.
Every logged hour links to your budget, with your chosen rates applied, so you know profitability numbers are accurate.
Capacity
Balance workload with a real view of who is available.
See who’s overloaded or under-allocated.
Plan resources for upcoming projects
Invoicing
Client invoices with custom layouts to suit your brand.
Invoice by job stage, on real time and materials.
Track receivables and see what’s outstanding at a glance.
Review & Report
See where every hour goes – analyse time spent per client, per cost centre, etc to keep projects profitable.
Improve planning future jobs with team, client or project analysis.
Forecast
Plan ahead for your business based on accurate data, revenue forecasts and team capacity and utilisation.
Talent & Media
Hire performing artists, child talent, crew and freelancers, with super, payroll tax and insurance costed to the job.
Freelancer time reconciles with their invoices, and super is calculated automatically.
Manage media costs in your accounts, so job costs stay accurate and outlet reconciliation is simple.
Payroll
Australian payroll that’s STP and Payday Super compliant.
Employees, talent and freelancers are paid from the same timesheets, jobs and rates you already use.
Every pay run flows back to your job costs, with nothing entered twice.
Features
Time Tracking
Multiple methods
Track time with a timer or do weekly or daily timesheets. Track directly from your calendar.
Time linked to job budgets
Every logged hour links to your budget with your chosen rates applied, so you know profitability numbers are accurate.
Time linked to cost centres
JobBag’s cost centres called Kinds.
Roles and Rates
Departments, Roles and Divisions
Assign your team to different Departments, Roles or Divisions.
Rates
Assign per-role or per-person billing rates. Set special rates for clients or retainer jobs.
Cost centres – JobBag Kinds
Set per-Kind rates for different types of work. Eg, Finished art or Web development.
Permissions
Control what each person can see or do.
Job Management
Clients, Job types
Group your projects by Client or by Job type for clean reporting.
Jobs
Scope the job with JobBag’s Kinds. Define billing conditions and special rates, if they apply.
Tasks
Break work down into trackable chunks. Track time against tasks so that all timesheets have a purpose.
Financials
See Purchase orders, Supplier invoices, Timesheets and other cost related items under each job.
Team Management
Departments, Roles and Divisions
Assign your team to different Departments, Roles or Divisions.
Employees and Freelancers
Run payroll, manage leave and handle capacity. Properly account for superannuation. Reconcile freelancer timesheets with invoices. Self-billing and agencies included.
Talent and Crew
Self-billing and talent agencies. Child talent supported, including accurate super contributions. We also handle super and entitlements for Crew.
Capacity Planning
Plan resources
See the week or fortnight ahead. Check who’s under- or over-allocated.
Keep an eye on things
Set up custom views to monitor things like urgent tasks or tasks to be followed up.
Leave and Public Holidays
The planner respects leave and public holidays so your view of availability is accurate.
Budgets
Time or Fixed amount
Set a job budget by scoping time spent or amount billed.
Budget alerts
Set up alerts for some Job types or Jobs when the budget is expended to a set amount.
Compare estimate vs actuals
See a job’s estimate vs actuals. Zoom in to each phase or task. Zoom out to see many jobs eg, per client.
Retainer budgets
Set up retainer job structure so you can see consumption per month vs the whole agreement.
Invoicing
Supplier invoices
Supplier invoices are linked with Purchase orders automatically.
Client invoices
Invoice to quote, or work to date. Or include multiple jobs on the same invoice.
Custom columns
Use custom columns to suit your billing requirements. Style it to suit your brand.
Recurring invoices
Set up recurring invoices for retainer clients that bill on schedule.
Media Management
Media plans
All types of media can be included in each job.
Radio Holdings
Import Radio Holdings to JobBag media plans to eliminate financial errors.
Reconciliation
Raise media purchase orders with one click. Reconcile media invoices is simplified. Auto-update billings and revenue forecast.
Reports
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Why JobBag
|
Capability |
JobBag |
Xero |
Streamtime |
Monday.com |
|---|---|---|---|---|
|
Core focus |
All in one agency operations |
Accounting |
Creative studio operations |
Generic project management |
|
Job planning and quoting |
Yes – deep, phase-based |
No |
Yes |
Planning yes, quoting no native feature |
|
Job costing |
Yes – built in |
No, add-on needed |
Yes – Xero linked |
No native feature |
|
Time tracking |
Yes – built in, ties to costing and payroll |
No |
Yes |
Yes – add-on |
|
Client invoicing |
Yes – built in |
Yes – core strength |
Yes |
Yes – add-on, limited |
|
Full accounting and General Ledger |
Yes – built in |
Yes – core strength |
No – integrates with Xero |
No |
|
Payroll (Aus) |
Yes |
Yes – add-on |
No – Xero linked and must have Xero add-on |
No |
|
Media planning |
Yes |
No |
No |
No |
|
Talent |
Yes – unique |
No |
No |
No |
|
Team scheduling |
Yes – built in |
No |
Yes |
Yes – core strength |
|
Suitable for |
Small and medium business operations. |
Business looking for accounting |
Small studios |
Teams managing projects without accounting |
Trusted by advertising agencies and architects for 29 years
“I use JobBag to help the business easily manage our job costings and financials. This means our creative team can focus on delivering better creative and servicing their clients. It’s a win for the whole business!”
“It’s made a huge difference to me with Talent Management and Payroll in one place, as I previously used an off the shelf payroll software programme to process staff and talent payroll which meant processing of the same information twice. Now we are using JobBag to process all our payroll in one place.”
“I’ve been working in this role for three and a half years now, and since day one I’ve had the pleasure of working with the JobBag team and understanding the passion behind their solution.”
“The JobBag Client Services team are fantastic — you never have to wait! Nothing is ever a problem. It’s wonderful to have that level of customer service.”
Australian team for Australian businesses
The JobBag team is made up of subject-matter experts in fields that matter to you — like accountants, payroll specialists and IT professionals. Get ready for hands-on training and personalised support like you’ve never experienced from a software company before. Our dedication to your business is one of the reasons why our clients stay clients for life.
