JobBag handles the parts of your business
that accounting systems can’t reach.
Complete business management built for creative businesses.
Jobs, time, talent, media, invoicing and payroll in one place, built for creative businesses.
✓ Staged invoicing ✓ Talent & crew oncosts ✓ Freelancer reconciliation ✓ Media finance
90 day money back guarantee
Budgets
Set job budgets in hours or dollars, with alerts before they’re blown.
Retainers
See each month’s use against the whole agreement.
Estimate vs Actual
Compare at any level, from a single task to every job for a client.
Invoicing
Bill to quote, work to date, or several jobs at once. Recurring invoices for retainers.
Purchase Orders
Supplier invoices link to their POs automatically.
Real Revenue
See what you’ve earned, not just what you’ve invoiced.
Write-offs
See what you’re giving away, and where it’s coming from.
Media Management
Plan, buy and reconcile radio, TV, print, outdoor and digital in one job.
Calendar & Time Tracker
Log time with a timer, timesheets or your calendar, straight to the budget.
Capacity Planner
See who’s free, who’s flat out, and what’s coming up.
Roles and Rates
Set rates per role, person, client or type of work.
Multi-Country & Currency
Run divisions in different countries, each with its own currency.
Payroll
Payroll, leave and super handled correctly.
Freelancers, Talent & Crew
Timesheets reconcile against invoices. Self-billing (RCTIs) and child talent covered.
Job Financials
Every cost sits under the job it belongs to.
Features
Budgets
Know when a job’s heading over budget before it gets there.
Retainers you can keep an eye on
See how much of a retainer is used each month, and how that tracks against the whole agreement. Spot over-servicing early, before it becomes a conversation with the client.
Budget it your way
Set a job budget in hours or dollars, whichever suits how the work is scoped and sold.
Alerts before it’s too late
Get alerted when a job reaches a set point in its budget. Turn alerts on for specific jobs or whole job types, so you’re watching the ones that matter.
Estimate vs actual, at any level
Compare what you estimated with what it actually took. Zoom in to each phase or task, or zoom out to see every job for a client.
Invoicing
Bill clients the way they want to be billed, without the admin.
Supplier invoices that match up
Supplier invoices link to their purchase orders automatically, so you can see what’s been ordered, what’s been billed and whether it lines up.
Bill the way the job runs
Invoice against the quote, bill for work to date, or combine several jobs on one invoice. Whatever the client has agreed to, you can bill it.
Invoices that look like yours
Add custom columns to match each client’s billing requirements and style every invoice to suit your brand.
Retainers on autopilot
Set up recurring invoices for retainer clients and are ready to send on schedule, every time.
Reports
Know exactly where every client budget stands, and what you’re really earning from it.
Pre-billing, sorted
Pre-bill clients and split it across jobs. Then, track the whole campaign budget across linked jobs in one view. Always know what’s been spent, what’s been billed and what’s left.
Your real revenue
See what you’ve actually earned, not just what you’ve invoiced. JobBag accounts for pre-billings, work in progress, accrued costs and open purchase orders, so numbers reflect reality.
See what you’re giving away
Compare your charge rates with what you actually invoiced. Find out how much is lost to write-offs and unbilled time, and which clients and jobs it’s coming from.
Media Management
Every channel, one job
Run media through the same system as the rest of the job, so every placement is costed, reconciled and billed correctly. Add any type of media to a job: radio, TV, print, outdoor or digital. Media sits alongside creative and production costs, so you see what the whole campaign really costs.
RadioMATRIX files, straight in
Import radio holdings directly into your media plans. No retyping spots and rates, and no errors carried through to billing.
Reconciliation without the month-end headache
Raise media purchase orders in one click. Match station invoices against them. Billings and revenue forecasts update automatically. Plan and buy in your usual tools. Manage the money in JobBag.
Time Tracking
Track it your way
Use a timer, fill in daily or weekly timesheets, or log time straight from your calendar.
All time hits the budget
Logged time flows straight to the job budget at the right rate, so your profitability numbers are always real.
Know what kind of work it was
Log time to Kinds (JobBag’s cost centres) like finished art or web development. See where your team’s hours actually go.
Freelancers included
Freelancer time is tracked the same way and reconciles against their invoices, so you only pay for hours worked.
Capacity Planning
See who’s free, who’s flat out, and what’s coming up, before it becomes a problem.
Plan the weeks ahead
See the next week or fortnight immediately. Spot who’s over-allocated or has room to take on more.
Keep an eye on what matters
Build custom views to track urgent tasks, follow-ups or anything else your team needs to stay on top of.
Availability you can trust
Leave and public holidays are built into the planner, so you can see at a glance who isn’t available.
Roles and Rates
Set up your team and pricing once, and every job follows it.
Structure your team
Organise people into departments, roles and divisions to match how your agency runs.
Rates that fit the client
Set billing rates per role or per person, with special rates for specific clients or retainers.
Price by type of work
Set rates by Kind, so finished art and web development are charged at what each is worth.
The right access for everyone
Control what each person can see and do, from timesheets to financials.
Team Management
Employees, freelancers, talent and crew, all paid and accounted for properly.
Employees and freelancers
Run payroll, manage leave and plan capacity, with super calculated correctly. Freelancer timesheets reconcile against their invoices, with self-billing and agency-supplied freelancers supported.
Talent and crew
Pay talent directly or through their agency, with self-billing (RCTIs) supported. Child talent is covered, and super and entitlements for crew are handled accurately.
Structure your team
Organise people into departments, roles and divisions to match how your agency runs.
Job Management
Every job, every cost, all in one place.
Organised for reporting
Group jobs by client or job type, so your reports are clean from day one.
Scope it properly
Scope each job by Kind and set billing terms and special rates where they apply.
Tasks with a purpose
Break work into trackable tasks, so every hour on a timesheet is tied to something real.
The full cost picture
See purchase orders, supplier invoices, timesheets and every other cost under the job they belong to.
Why JobBag
|
Capability |
JobBag |
Xero |
Streamtime |
Monday.com |
|---|---|---|---|---|
|
Core focus |
All in one operations |
Accounting |
Creative studio operations |
Generic project management |
|
Job planning and quoting |
Yes – deep, phase-based |
No |
Yes |
Yes – planning. No quoting feature. |
|
Staged invoicing |
Yes, by stage on real time and materials |
No |
Yes, by stage. |
No |
|
Job costing |
Yes – built in |
Basic, via Xero Projects |
Yes, linked with Xero |
No |
|
Time tracking |
Yes – ties to costing and payroll |
Basic, via Xero Projects |
Yes |
Yes – paid plans only |
|
Freelancer time -> invoice |
Yes |
No |
No † |
No |
|
Client invoicing |
Yes – built in |
Yes – core strength |
Yes |
Yes – add-on, limited |
|
Pre-billing & campaign budgets |
Yes – across linked master and sub jobs |
No |
No † |
No |
|
Full accounting and General Ledger |
Yes – built in |
Yes – core strength |
No – integrates with Xero |
No |
|
Payroll (Australia) |
Yes – STP and Payday Super compliant, linked to jobs |
Yes – employee numbers capped by plan |
No – Xero linked and must have Xero add-on |
No |
|
Talent & crew oncosts |
Yes – super, payroll tax and insurance costed to the job |
No – talent and crew entered as employees |
No |
No |
|
Media finance |
Yes – incl. radio holdings import and media reconciliation |
No |
No |
No |
|
Team scheduling & capacity |
Yes |
No |
Yes |
Yes – core strength |
|
Multi-currency |
Yes – incl. separate base currency per company |
Yes, Comprehensive plan and up |
Yes, one home currency per account |
Display only, no FX accounting |
|
Multiple companies & countries |
Yes, in one system |
One subscription per company; group reporting needs an add-on |
Branches share one home currency, or separate accounts |
No accounting |
|
Withholding Tax |
Yes, client and supplier invoices |
Yes, employees and contractors. No for general invoices. |
No – Xero linked. |
No accounting. |
|
Suitable for |
Creative agencies, production companies and design studios wanting operations and accounting in one system |
Business looking for accounting |
Small studios |
Teams managing projects without accounting |
Trusted by advertising agencies and architects for 34 years
“I use JobBag to help the business easily manage our job costings and financials. This means our creative team can focus on delivering better creative and servicing their clients. It’s a win for the whole business!”
“It’s made a huge difference to me with Talent Management and Payroll in one place, as I previously used an off the shelf payroll software programme to process staff and talent payroll which meant processing of the same information twice. Now we are using JobBag to process all our payroll in one place.”
“I’ve been working in this role for three and a half years now, and since day one I’ve had the pleasure of working with the JobBag team and understanding the passion behind their solution.”
“The JobBag Client Services team are fantastic — you never have to wait! Nothing is ever a problem. It’s wonderful to have that level of customer service.”
Australian team for Australian businesses
The JobBag team is made up of subject-matter experts in fields that matter to you — like accountants, payroll specialists and IT professionals. Get ready for hands-on training and personalised support like you’ve never experienced from a software company before. Our dedication to your business is one of the reasons why our clients stay clients for life.
